PLANNING - Principles, Policies & Procedures


Yearbook Goals and Principles

  1. To create a PROFESSIONAL LOOKING, ACCURATE and THOROUGH chronical of the current school year
  2. To represent and document ALL McCrae students, staff and events accurately, fairly and without bias
  3. To ensure that no student, staff member, parent or advertiser has any regrets or resentment of the final published book

Every individual in this class is likely to have different ideas and opinions on what could or should be printed in our yearbook. We need to create common rules of CONDUCT and CONTENT so that we are all in agreement, and guided by overriding rules to to help us make sound judgements individually.

PRINCIPLES:
(A principle is a fundamental, primary, or general TRUTH from which our policies and procedures are derived)
ie. "The yearbook is NOT about the yearbook class or their friends, it's about the OTHER 98% of the student population"



POLICIES:
(A policy represents "The Law" we'll use when creating the yearbook)
ie. "NO PATRONAGE - NEVER favour pictures of you or your friends on your pages"



PROCEDURES:
(A procedure is a specific step or rule used to help effect the policies and fulfill the principles) ie.
  • Take plenty of pictures of people you DON'T know - get outside your "circle of comfort"
  • Take enough pictures of a variety of people to give yourself lots of choice on your pages
  • Judge carefully, and be fair when placing pictures on your pages.



PRINCIPLE (The Truth)
POLICY (The Law)
PROCEDURES (The Rules)
1. "The yearbook is NOT about the yearbook class or their friends, it's about the OTHER 98% of the student population"
NO PATRONAGE - Never favour pictures of you or your friends on your pages
  • Take plenty of pictures of people you DON'T know - get outside your "circle of comfort"
  • Take enough pictures of a variety of people to give yourself lots of choice on your pages
  • Judge carefully, and be fair when placing pictures on your pages.
2. "No one should:
  • Be embarrassed by,
  • Resent, or
  • Regret purchasing a yearbook, or having their picture in the yearbook"
Do NOT publish anything that could be reasonably perceived as offensive or inappropriate. Not just to the subjects of the images, but to the administrators, parents and advertisers.
  • Use maturity and discretion when shooting and choosing images for the book
3. "Every Person, Grade, Club, Sport and Event is important to someone"
Cover EVERY story; include EVERY student
  • Manage and use the ladders carefully
  • Be willing to cover and learn about stories, even if you aren't particularly interested in them
4. The yearbook is it's own entity, but it's OUR responsibility
Put the best interests of the book ahead of your own
  • Be a willing part of the collective effort
5. There is limited space in the book to publish pictures.
Share the Space!
  • Try to get each student in the index at least 3 times
  • Avoid repeating an individual on a page more than once

EXERCISE:
- In groups of up to 3, suggest 3 more principles that you think should be adopted by the yearbook, and create policies and procedures to help direct them. Use a blank sheet of paper (look around the recycle bin or printer if need be.)
- Clearly indicate at the top of the page who was in your group
- Submit the sheets to the instructor by the end of the period