EDITING

The John McCrae Secondary School Yearbook


Editing or "BulletProofing" pages is required to resolve problems in pages and files BEFORE they are sent out to the publisher, or get printed in the book. Typical problems come in two flavours:

  • Content Problems (will make the final book appear amateurish)
    • Written content
      • Poor writing
      • Misspelled names
    • Graphic content
      • Poor photo choice


  • Technical Problems (may prevent the book from being published on time)
    • Files
      • Missing files
      • Misnamed files
    • Graphics
      • Bad Colour settings
      • Bad Resolution
      • Poor Image Quality


STEP ONE - Check the folder
Folder-Structure.gifThe main Desktop Publishing File in our yearbook is the INDD (InDesign Document) file. It places multiple TIF photos into the layout by "Linking" to their files.

You can open the INDD and PRINT it to have a "hardcopy" reference for the page. If there are any errors when you open (File Missing or File Modified), you may have to FIX the links. This can be easy (for "modified" files) or demanding (for "missing" links).

If need be, Use FILE | PACKAGE to COPY all the required files into a new SUBMISSION FOLDER. Note - close the old copy of the page, and work with the new folder from then on.

- Check to see the DPS FOLDER is named correctly according to the page number - you can rename it without dis
- Check that every FILE inside the folder is named according to the page number



STEP TWO - Check the DPS
STEP
WATCH FOR
SOLUTION
EXPLANATION
1. Open the Page
Modified Links
Fix Links (simple)
Those are images that have been altered in photoshop

Missing Links
Fix Links
Those would be image files that have either been renamed or moved since the page was originally constructed
2. Check Links Palette
Missing Page Number in filename
Rename and Relink
Every file used or linked in a page MUST start with the respective page number
3. Spell Check (Ctrl-I)
Canadian Typos
Correct typos
It helps to have zoomed in a bit on the page, so the page will scroll to the location of the typo. Besure to CHECK DOCUMENT (not just a single story). Watch for obviously misspelled names.
4. Check Page Number
Incorrect page numbers
Correct page
Use the menu LAYOUT - NUMBERING
5. Check Name Spelling
Misspelled names
Alpha List
If there's ANY name on the page you're unfamiliar with, you must take the time to check it's spelling. You can copy/paste straight fromt eh Alpha List
6. Read the Story
Grammatical errors, awkward writing, run-on sentences, lack of facts
Rewrite
Every story is there to document and validate the contents of that particular page. Who, What, When, Where, Why, How should be mentioned, and quotes from participants or observers can involve the reader.
7. Read the Captions
Cliches, awkward writing
Tell the truth
Cliche's simply state the obvious, or are used so often that they become wearing. Instead, tell some of the Who what when where why within individual captions. Tell the reader more about the people IN the photo, and why they're there.

STEP THREE - Check the IMAGE RESOLUTIONS
USE THUMBSPLUS!
1. Locate the ThumbsPlus application and install it if need be. When prompted for a name, just type in your initials. After the installation, you'll have to start the actual program from your desktop.
thumbs01.gif
thumbs01.gif

2. When the program starts up, browse to your pages IMAGE folder. Use CTRL-3 to bring up a "Custom" view.
Thumbs02.jpg
Thumbs02.jpg

3. Right mouseclick in the area above the filelist (under the blue question mark) and choose "preferences". Turn "THUMBNAIL" off, and turn "DIMENSIONS" and "RESOLUTION" on
Thumbs04.jpg
Thumbs04.jpg

4. You should now have a concise view of the files in your folder. Check to confirm each of the following:

  1. All the files are named correctly
  2. All the resolutions are 300DPI (colour)
  3. All images are in RGB and not "grayscale" Remedies to specific problems:
  4. If the files are named incorrectly - rename and relink
  5. If the resolution is incorrect
    1. If too high - Use photoshop and correct the resolution
    2. If too low - Locate the original JPG and see if it can be recropped, or find a more suitable image to use
  6. If the image is in "grayscale", Use Photoshop and set the MODE to RGB
Thumbs03.jpg
Thumbs03.jpg

Ask for assistance if you need it!


IMPROVING or OBTAINING CONTENT

  1. IDENTIFY THE BEST SOURCES OF INFO - Consult the ALPHA LIST for student and staff timetables
  2. PRINT OUT A COPY OF THE PAGE
  3. GO TO THE SOURCE
    1. Ask for permission from the Yearbook Course Instructor
    2. BE DIPLOMATIC - Try NOT to interrupt a class, but don't be afraid to ASKCREATE MESSAGES USING ALPHALIST
  4. CREATE MORNING ANNOUNCEMENTS